AGBT Press Guidelines and Policies

AGBT provides complimentary press registration to staff and working freelance journalists who wish to cover our meetings.  Press who plan to register on site should bring identification, staff credentials, and assignment letters. Please note we cannot accept applications for media credentials from representatives of outlets that are not directly involved in journalism.

Eligibility Requirements

The following individuals are eligible for press registration:

  • Reporters, writers, producers, and editors as well as photographers and videographers with staff credentials from newspapers, magazines, online news services, wire services, and radio or television networks and stations associated with established, verifiable media outlets
  • Freelancers with assignment letters from established, verifiable media outlets
  • Online news services or online outlets that provide daily or weekly coverage of technology, health and science
  • Bloggers who frequently comment about health and science will be considered on a case by case basis

The following individuals are not eligible for press registration:

  • Writers, editors, and public relations professionals affiliated with exhibitors
  • Industry representatives and financial or industry analysts
  • Representatives of public relations firms and the public relations/communications offices of industry, academic, government, and nonprofit organization.
  • These individuals must register as regular attendees and pay the required registration fee, regardless of affiliation with a news or trade media organization, contracted exhibitor, scientific journal, or publishing company.

Embargo Guidelines

All abstracts, posters, presentations and scientific sessions at our AGBT Meetings are embargoed until the date and start time of the presentation. This means that press registrants may not publish any information about work being presented at the meeting until the date and start time of the presentation. By applying for press credentials, you are agreeing to adhere to all embargoes.

AGBT MEDIA POLICY DURING PRESENTATIONS

The AGBT Meeting Media Policy applies to: (a) traditional media (print, broadcast and web based) and new social media tools (blogs, Twitter, etc.); (b) accredited journalists who are registered for the meeting and all other meeting attendees; and (c) all poster and oral presentations, including presentations during the plenary sessions, concurrent sessions and technical workshops.

(1) Unless otherwise stated by the presenter, reporting on content presented at this meeting is allowed, including by blogging or tweeting. Presenters have the final say on whether the content of their presentations can be reported beyond the conference and can opt-out on anyone reporting on either all or any portion of their presentations.

(2) Photography of the content of presentations is not allowed without the consent of the presenter. This includes photography of posters and of slides projected during oral presentations.  

(3) Presenters may opt-out by stating at the beginning or during their presentations that they do not give permission for all or specific parts of their presentations to be reported outside of the conference, including by blogging or tweeting.